osminJun21

MINUTES OF OLD STRATFORD ANNUAL PARISH COUNCIL MEETING

Held on Tuesday 8^th June 2021 at the Memorial Halll Commencing at 7.30pm

Under  Covid-19 Conditions

 

Present:

Cllrs Mr A Pateman (in the chair),  Mr C Carey, Mr A Holloway, Mrs N Laurence, Ms K Morris,  Mrs L Murgatroyd, & Mr R Smith

Also present were Cllr K Pritchard (WNC) & Mr D Everett (Clerk)

 

1. Apologies for Absence

Mr C Allin  & Mrs L Ritson (family commitment)

Note we still have 2 Vacancies by Co-option > advert agreed

 

2. Members Declaration of Interest (for items on the Agenda)

Including Members Registration of Interest (Circulated prior to the meeting) and completed at the meeting

 

4. Minutes for approval of the Annual Meeting dated Friday 14^th May 2021

* were signed as true record

 

 

5. Election of Working Party Groups and Representatives

(The clerk advised on the benefits of Working Parties over Committees at PC level)

Planning:                                           Full council

Finance:                                             Cllrs Pateman, Laurence, Morris, Holloway and Smith

General Purpose:                              Cllrs Pateman, Morris, Carey and Smith

Scrutiny:                                            Cllrs Pateman, Laurence, Carey and Smith

Transport / Highways                       Cllrs Holloway, Smith and Murgatroyd

Pocket Park:                                      The clerk

Passenham United Charities:          Cllr Ritson

Parish Path Warden:                        Cllr Laurence

Whalley’s Charity:                           The clerk

Neighbourhood Watch:                    Cllr Smith (Liaison)

Allotments:                                        Cllr Allin

OSIB:                                                 Cllrs Allin and Holloway

Parish Charity (Community Hall): Cllr Smith

Buckingham Canal Society:            Cllr Carey (Liaison)

* RESOLVED That where appropriate and subject to agreed conditions, the clerk would continue to act and deal with matters under Delegated Powers which would be reported to the Chairman (or Vice Chairman) and at the next meeting of the council

 

6. To Adopt Standing Orders (as amended), New WNC Code of Conduct (circulated with the Agenda), Financial Regulations & Risk Assessment; Fixed Asset Register for 2021/2022: Complaints procedure: Freedom of Information Procedure; Terms of Reference for GDPR & (DPO) Service and the Internal Auditor: all reviewed and recommended for adoption

* RESOLVED to approve and adopt

 

7. Clerks Report

Update on Covid restrictions and first OSPC meeting as a public body following existing rules

 

8. Public Speaking Time (points raised before the meeting)

– Resident mail re verge obstruction Deanshanger Road beyond OS mowing contract; Need for outdoor play equipment on playing field; PedXings required Deanshanger Road /Manorfields & outside school > clerk deals and discussed at lenght

 

9. Correspondence received since last meeting (list at the meeting)

– Interim Audit Report > circulated (see Min:12(d))

– Highway Adoption  River / Paddock > Lighting inventory (WP) being reviwed

– Highway conditions cycle track OS and DPC (WNC deny responsibility) > chase

– Complaint of overgrown verge

 

10. OSIB Update

Firstly a big thank you to OSIB in the work and appearance their efforts have made; Discussed was areas not within mowing contract (i.e. Travelodge verge planter) and possible remedies

 

11. Planning

• Applications Received

Application Falcon Drive to remove original S106 Affordable housing condition (2001) explained

            (b)       Decision Notices

(c)        Enforcement / Appeals

(d)       Press Notices

 

12. Finance

(a)       The Council to approve budgetary control to date (attached to the Agenda)

* RESOLVED to approve budgetary control by unanimous decision

 

(b)       To Approve Current State of Finance

Treasurer’s a/c             £15,803.81

Business Inst a/c:         £57,606.24 (+ ½ Precept)

Earmarked Reserves:   £39,279.81

Available Capital:        £34,129.94

 

(c)        To Approve Accounts for Payment 

003531            Clerks Salary:                     £910.35 (£844 = £66.35 Petty Cash)

003532            HMRC:                               £211.00

003533            Cleaner:                              £200.00 (MH cleaning)

003534            DNH Contracts:                  £165.60 (Environmental Contract May)

003535            NJ Blackwell GS:            £1,002.16 (Mowing May)

003536            M Holloway:                        £22.25 (OSIB)

003537            Odell & Co:                       £175.99 (OSIB compost x2)

 

 (d)      To Adopt Internal Audit report (circulated with Agenda

RESOLVED to approve and adopt

 

(e)        To Adopt End of Year Accounts (sign AGAR & R&P Ledger)

RESOLVED to approve AGAR and signatures

 

 

7(a)  Cllr Pritchard (WNC) Report

To continue as OS Cllri and spoke on WNC set up and progress from SNC and Unitary transfer;

Grant application set up yet to be decided and Planning pressures for the area remain

 

13        Street Lighting

No reports; clerk advised that PL remarking (not yet completed)

 

14. Highways

Highways issues update (potholes etc marked for repair) ; Safety Audit (after 2 years now due Towcester Road entrance to Blackhorse Drive > clerk to arrange site meeting with HH to include verge vegetation (Travelodge)

 

15..      Councillor Questions and Items for Next Agenda

Review of SOs after Covid-19; Electric scooters (MKC) used in OS and abandoned on footways waiting collection > request that Cllr Pritchard enquire on police (along with police via the clerk)

t

16. Date of Next Meeting

Tuesday 13^th July 2021 commencing at 7.30pm

 

With no other business the meeting closed at 9.05pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Old Stratford Parish Council

Outstanding Activities

June 2021

Date	Item	Parish Action	Action by Others
Projects	A5 upgrade Planters   Canal fencing	Towcester / London Road Siting complete &ongoing OSIB (OS in Bloom) Deanshanger Road	SNC/OSPC grant completed – others to follow (OSPC)   Old Metal fencing Under review
Ongoing	Council Surgeries	Suspended UFN	WNC
Ongoing	Allotments	Allocation agreed	Allotments committee running allotments  > WC installed
Expand Tracker	Highway Issues Pot holes HGV traffic     River Bridge	> Highway Tracker Continual review Monitored     Cycle issues	Faults and complaints noted Some patching repairs only HGV traffic <> Letters to hauliers. MKC to assist – request resent as No Response Still Under Investigation
Ongoing	Blocked drains	When required	Monitoring (River bridge)
Hold	Speed complaint SIDs Passenham	Permanent power SIDs? Passenham speed thro’ 30 ‘One Way?’ proposed	Agreed await post/power Previous Police enforcement Supported by OSPC awaits
Highways Tracker	Towcester Road       Bus Stop obst’n   RAB   Parking Regs	> verge repairs OSPC to consider remedy (Report to WNC highways)   Markings requested   HE funded scheme   Cedar Close & others Manorfields/Mounthill & Deanshanger Road end	Maintenance carried out but already damaged by residents and delivery vehicles resolution sought > parking regs (NCC) Small works agreed?   Improvements completed some safety issues remain > A508 Only Cedar Close approved Cosgrove Road & Towcester Rd enforcement issues remain
Ongoing	Dog Fouling Litter	Continues on verges and Playing Field –  but better	Monitor after additional signs in place > ongoing (Newsletters)
Review	Post Office	Clerk had liaised support with Bridge Stores re ‘return’ of PO * Londris (supports)	Positive response awaits outcome with PO (negative) –  Still No progress despite shop expansion Request for PO counter awaits
Ongoing	St Guthlac’s	Churchyard  maintenance (In addition to regular mowing)	Tree work ongoing- front Wall rebuild completed Maintenance is reviewed
Ongoing	Hall Close	Old Canal issues	NFA > Awaits WNC advice tree work considered POS rear of Hall Close gardens ongoing